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Sensible Tips for 4 Day Work Weeks at My Regulation Agency | YLaw

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March 1, 2021 was the primary day my legislation agency started the 4 day work week mission. In my previous blog, I defined the explanation why we selected this mission and the quite a few benefits it supplies for all concerned.

However earlier than implementing the mission, we needed to suppose lengthy and exhausting about our insurance policies to verify this works. This took a number of group and particular person effort and analysis, however the measures and insurance policies turned very effectively thought out. I wish to share them for anybody considering of doing a 4 day week mission for their very own legislation corporations or different corporations.

With out additional ado, right here we go:

First and Foremost, a Momentary 3 Month Pilot Challenge

I might by no means leap into one thing so drastic and dangerous completely. In spite of everything we’re one of many first legislation corporations for our measurement in Canada to be implementing this so I would like this to be a hit. A very powerful factor I made certain was managing expectations of attorneys and workers:

  • There’s a actual likelihood we might revert to five working days every week after 3 months;
  • We’re capturing for taking on 80% of Wednesdays off, not all of them. In different phrases, if we’ve to work on Wednesdays as a result of one thing pressing comes up, then so be it.

The bottom line is to have the freedom to take the time off, not that it’s obligatory to take action. 

Selecting Which Day of the Week to Take off

This was very tough to determine and we struggled with it. We had been torn between Wednesdays and Fridays:

  • Naturally most individuals wish to have Fridays off as a result of it means lengthy weekends each weekend. However the issue I sensed was that an excessive amount of work and unanswered emails would pile as much as the purpose that the workers and attorneys can be too wired come Monday. That will defeat the aim which is permitting workers a time off to unplug and loosen up.
  • Wednesdays present a pleasant mid-week break, and folks wouldn’t be as wired as a result of they’d be again to work on Thursdays.

We determined to check out Wednesdays for one month after which possibly attempt Fridays the following month to see what works higher.

Necessary: we’re conserving our telephones and places of work open 5 days every week as defined beneath.

Do We Do Make Up Days if We have now to Work on a Day Off?

I felt that if somebody has to return to work on a Wednesday due to an pressing matter, then they shouldn’t be asking for make up day off. In spite of everything, this can be a favour or a privilege, not an obligation. Making up for having to work on a Wednesday would create an excessive amount of chaos and disorganization, and we determined towards it.

What About Pressing Issues on Wednesdays?

We had massive debates on whether or not we must always arrange auto replies telling everybody we aren’t round or not. On the finish I made a decision towards it. As an alternative I requested the assistants to verify the lawyer’s emails at 1 p.m. on Wednesdays for a couple of minutes and produce up any pressing points to the lawyer’s consideration. This manner purchasers wouldn’t freak out considering we aren’t round in any respect on Wednesdays. Since checking the lawyer’s emails wouldn’t take various minutes, the assistants don’t thoughts doing this.

What are the Work Hours for a 4 Day Work Week?

I requested our workers so as to add 1 hour to their shifts – so from 8 a.m. to five p.m., 8:30 a.m. to five:30 p.m. or 9 to six p.m. Which means that they’d add 4 hours every week to their 4 days and the agency would soak up the remaining 4 hours. This manner, our backside line wouldn’t be hit as exhausting and usually all workers had been extraordinarily receptive and happy with this association.

Having mentioned the above, I listened to a Podcast by Quinn Ross from the Ross Firm, an Ontario agency near our measurement which has carried out the 4 day week work. He said that they began with 10 hours, 4 days and that didn’t work. They’re now doing the traditional 8 hours a day, 4 days every week. He studies that profitability and development haven’t been negatively impacted in any respect – the truth is, they’re on an upward swing.

So I’ll see how issues go for our agency.

The Cool Factor About Our New Workplace Hours

Given that everybody can be working 9 hours, 4 days every week, we’ve truly been in a position to increase our workplace hours from 8 a.m. to six p.m. as a substitute of the traditional 9 to five. It’s because some workers will work from 8 to five and a few from 10 to six, so we are able to truly increase our service hours as a substitute of decreasing them. As defined beneath, on the date our receptionist is off, one other workers members works and as a substitute takes a unique time off.

This implies all of us apart from one individual take Wednesdays off.

What About Serving Our Shoppers on the Day Off?

It is vitally vital to level out one thing vital right here: we aren’t closing down our agency on Wednesdays. On Wednesdays, our receptionist works and solutions the telephones (and as a substitute takes one other time off). Pressing issues can be delivered to the eye of the lawyer and assistant, and enterprise so far as purchasers go will run as normal. All we’re doing is placing in our retainer agreements that we’ll reply to pressing issues solely on Wednesdays, not that we’re closed on Wednesdays.

Is Everybody at YLaw Pleased A couple of 4 Day Work Week?

Surprisingly, though most of us are thrilled, some aren’t. A few of our attorneys don’t know easy methods to implement this given the character of household legislation wherein our calendars will not be all the time beneath our management. We might must cope with pressing issues, a number of issues or work 7 days every week to meet up with trial preparation. So understandably a number of the attorneys are anxious about truly with the ability to take Wednesdays off.

My advise has been: you have got the choice of taking of a day in week, you don’t have to. This I discover relieves the stress of getting to vary life round to implement 4 work days every week. This solely says we’re versatile do you have to resolve to take action.

As for workers, they’re all thrilled. Attorneys can have versatile schedules and take day off. Workers must be at work on inflexible shifts. With the ability to attend their appointments, be with their household and unplug permits them freedom and autonomy and in some ways helps them with psychological and bodily wellness.

I’ll you’ll want to report again after one month to see the place we’re, and whether or not we have to change something. 

Till then my associates, keep bodily and mentally effectively.

Written by Leena Yousefi

To learn concerning the cause why we carried out our 4 day weeks, click here.